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Home > Transfers


NOVA Armament, LLC. Transfer Policies

For every incoming transfer, you must fully complete our
and include the sender's Phone, Email, and Fax number to ensure timely processing.

Please read all of our policies regarding transfers before conducting a transfer.

By transferring with NOVA Armament, you are agreeing to and are responsible for the information on this page.

Failure to comply with our instructions will result in processing delays.

Why transfer with NOVA Armament?
Transfers at NOVA Armament are fast, easy and hassle-free. Not only that, but we accept most transfers from dealers, distributors, and individuals alike. All you need to do once you've bought the gun or won the auction, is to read our policies, fill out our online transfer request form (no need to call or come in, see below) with the required information, and we will handle the rest. Once the firearm is in and ready for pickup, we will call you to come fill out the appropriate paperwork.

Transfer Fees:
These fees only apply to firearms shipped to and from us. Firearms purchased or ordered through NOVA Armament are not charged additional fees beyond the state call-in fee.
  • $40 for a single firearm transfer
  • $20 for each additional firearm in the same transaction.
  • $2 for the Virginia State Police Call-In for VA Residents
  • $5 for the Virginia State Police Call-In for NON-VA Residents
  • $175 for each NFA item transferred.
In-Store Transfers:
If you are engaging in a private sale, but wish to conduct a background check, we'd be happy to provide the service. Both the seller and the buyer must be present, and the same identification and paperwork are required as a normal sale. This is still a transfer, and the $40 fee still applies.

Shipping Rates for Outgoing Transfers:
  • This is still a transfer, and the $40 transfer fee applies on top of shipping charges
  • $25.00 for handguns shipping within the Continental United States 
  • $50.00 for long guns shipping within the Continental United States 
  • Contact us for Alaska/Hawaii shipping rates.
  • Rates include packaging, shipping, delivery confirmation, and insurance
  • No international shipping
Transfer Rules

We will accept transfers from private individuals, other gun shops, online distributors, and even manufacturers if we are not hindered by any of the purchase / stocking dealer agreements that are out there.
  • Please inform us (using our online transfer request form) in advance of
  • all firearms being shipped to us, regardless of whether the shipper requires our information (even if we are "on file" with that dealer.) Failure to do so will result in significant processing delays.
  • Please allow us time to contact the sender and exchange FFL information. This may take 24 to 72 hours.
  • Once the firearm(s) arrive we must unpack it, inspect it, and log it into our books. Heavy volume of incoming firearms means this may take up to 72 hours for the firearm to be ready.
  • Please do not come in or call until after we call you to inform you the firearm(s) are ready.  We get dozens of firearms a day, and do not know which box has your gun.  Please be patient, and we will call you when we get to yours.
  • Only the person listed on the transfer request may pick up the firearm(s). NO EXCEPTIONS.
  • Customers have 30 calendar days from the date of arrival to start the paperwork to pick the firearm(s) up.
  • After 30 days, a $15 Per Day, Per Firearm Storage Fee will be incurred.
  • After 60 days, a lien will be placed on the firearm(s) and they will be sold.
  • If you are deploying in service of our nation and cannot pick up a transferred firearm, contact us and we can make arrangements. We support our warriors! 
As with all firearms sales and transfers: if any staff member at NOVA Armament feels uncomfortable with the sale, we reserve the right to deny the transfer or sale of the firearm and return the firearm to the seller.
Regarding Shipments from Private Sellers (non-FFL):
If the seller/sender is not a valid FFL holder, we have provided a redacted copy of our FFL below, which is adequate to ship the firearm to us. They can confirm our authenticity with the redacted copy via the ATF's "E-Z Check" Website. Note: If the seller is not an FFL, we will ONLY contact them in the event of a problem. Everything they need to ship is located on this page.

The seller must include a photocopy of their driver's license with ALL INFORMATION LEGIBLE with the package. Failure to do so means we cannot log the firearm into our books and will result in processing delays.

That redacted copy of our FFL can be found below:

Requirements for Purchasing a Firearm in Virginia 

Primary  ID:

Primary Identification consists of a VA Drivers license or DMV-issued Photo ID that is more than 30 days old. The ID must have the current and correct name and physical address for the cardholder. A copy of the purchaser's DMV driver's record showing that the original date of issue for the license was more than 30-days prior will suffice if the license has been re-issued, or the person has changed addresses.

Primary Identification for a non-VA Resident, for the purchase of a rifle or shotgun, must consist of a valid driver's license or photo-ID issued by a governmental agency of the prospective purchasers home state that denote the purchasers name, race, sex, date of birth and current address. Federal law prohibits the sale or transfer of a handgun to a nonresident of the state in which the handgun is being purchased. 

A social security card or birth certificate IS NOT an acceptable form of Primary identification. A birth certificate is, however, good for proof-of-citizenship for "assault firearm" purchases.

Address Verification:

Virginia State law requires a second form of identification to verify the buyer's address. This second form of ID must have a name and address that matches the buyer's primary ID. Acceptable documents include:

  • Concealed Handgun Permit,
  • a current lease,
  • evidence of currently paid personal property tax or real estate tax,
  • a current utility or landline telephone bill,
  • a bank statement
  • a current voter registration card,
  • a current bank check,
  • a current automobile registration, or
  • a current hunting or fishing license. 
Assault Firearm Transfer: 

An assault firearm is defined as any semi-automatic center-fire rifle or pistol that is equipped at the time of sale with a magazine which will hold more than 20 rounds of ammunition, equipped with a folding stock, or designed to accommodate a sound suppressor/silencer. Shotguns with a magazine able to load seven or more rounds of the longest shell it can chamber are also considered assault weapons.

Proof of citizenship, or of lawful admission for a permanent residence, must be established prior to the purchase of an "assault firearm." One of the following forms of proof of citizenship or lawful residence, pursuant to 18.2-308.2 must be presented to purchase an assault firearm: 
  • a certified birth certificate or certificate of birth abroad issued by the US State Department,
  • an un-expired US Passport,
  • a U. S. citizen identification card,
  • a current voter registration card,
  • a current selective service registration card,
  • an immigrant or registration card issued by the Immigration and Naturalization Service, and
  • a certificate of citizenship or a certificate of naturalization issued by the Immigration and Naturalization Service.